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Pricing

Sign up for a 2 week free trial.

Simple flat rate. We do not take a cut of any payments you receive. There are no hidden fees.

Lite
$15

per month

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  • Basic plan for occasional users of the system.
  • 300 bookings / month
  • 1 admin user
  • 1 schedule page
Standard
$29

per month

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  • All features of the system are operational.
  • 800 bookings / month
  • 5 admin users
  • 3 schedule pages
Plus
$59

per month

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  • For customers with a more demanding schedule.
  • 1800 bookings / month
  • 10 admin users
  • 6 schedule pages
Gold
$99

per month

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  • Premium plan for larger businesses. Contact us if you need more!
  • 4000 bookings / month
  • 25 admin users
  • 15 schedule pages

We also offer a FREE plan.

The free plan cannot be used for paid events, and is limited to 200 bookings per month.

Which option should I choose?

Pick any for now - you're not committing to anything. You'll not have to decide until the end of your two week trial, and the plan can be changed at any time. The Standard plan and above have all features enabled.

Can I use bookwhen for a single event?

Of course. Sign up with the plan that fits the event size. You'll not have to pay anything until the end of the two week trial. Once the event is over you can simply cancel your account or downgrade to the free option.

How does the trial work?

When you signup, your account starts on the two week trial of our Standard plan. During that time you can do whatever you like. You will be emailed before the end of the trial. You can then either sign up to one of the paid plans or simply do nothing to let the account switch over to the free plan.

Can I change my plan?

There are no commitments. You can upgrade, downgrade, or cancel your account at any time. If you change your plan we will charge you a pro-rata amount - giving you lots of flexibility.

Yearly or monthly?

You save the cost of 2 months by paying yearly, but the monthly option gives you the flexibility to change or cancel your account at shorter notice. If you have signed up to a yearly plan and need to change then contact us.

Do you charge any other fees?

Unlike many other booking systems, Bookwhen does not take a cut of the payments that you receive. The payment gateway provider (PayPal, Stripe, WorldPay) charge a fee, but that's unavoidable! We operate on a flat rate monthly or yearly subscription basis.

Don't know how many bookings you'll take in a month?

If you hit the limit for your monthly bookings then we'll be notified, but your account will be unaffected, so pick the plan that you feel suits you for now, and then you can change up or down easily if you need.

What are the storage limits on documents?

There is no limit to the number of documents that you can attach to your events. However the individual file size limit is 15MB which is sufficient for most standard documents.

What sort of support do you offer?

The system offers in-app chat for help and a support email if your question isn't so urgent. We have full-time staff ready to answer any questions and solve any problems as quickly as possible, and can be contacted by phone if the other support channels aren't enough.

How can I pay?

We accept all major credit cards with the subscriptions being processed by Stripe. Contact us if you require alternative payment options.