Save time

Quick and easy setup with optional online payments, it's simple for people to make a booking, and full of features to make your life easier.

Stay organised

All of your bookings, attendee information and history neatly wrapped up in one place reduces the overhead of managing your office life.

Compliance and security.

All of Bookwhen’s data is stored on secure servers based in the UK. We comply with the highest standards in security and data protection.

A powerful online booking system to streamline your workflow.

We’ve developed our system in consultation with hundreds of organisations from the corporate and government world. The result is a booking system that’s adaptable for a range of applications and highly reliable - from training courses to workshops and from classes to conferences.

A robust feature set to meet your booking needs.

Example schedule 600 70

Flexible booking process

The booking checkout allows multiple dates to be booked in a single booking. Course tickets allow attendees to book multiple dates in one click.

Custom booking form

Set up your booking form to collect all the information you need. Add links to a waiver, T&C’s or other attachments within your forms.

Multiple booking pages, one account.

Operate multiple pages from one account - perfect for segmenting different operations and audiences.

Booking form 600 99

Embed in your own site

No nonsense integration embeds your schedule page in minutes. Add to any site. Our technical team are here to help if necessary.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Reminders & Calendars

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event. Easily add public and private calendar feeds from your schedules.


Bookwhen's average recommendation rating is higher than 96% of products in Scheduling

- Capterra.com, as of 9/15/17
Jayne dover 90

"Saved us thousands of pounds and met the deadline."

After a day of searching through expensive booking systems, none of whom could provide the integration we needed, I came across Bookwhen… they came up with a solution that met our needs perfectly, saved us thousands of pounds and met the deadline.

Jayne Mills - Dover District Council
Justin ted learning 90

"Couldn’t function without it"

Bookwhen has enabled our business to grow and provide our clients with a one stop shop for their learning and development needs... we couldn’t function without it.

Justin - MD at Ted Learning
Nicola bolton college 90

"It’s easy to use from both our perspective and for the customer."

Its easy to use from both our perspective and the customer facing side of things. We've been using Bookwhen for a couple of years and it has completely changed the way we do things.

Nicola Hood - Bolton College
Trusted by the best
G cloud supplier

Join thousands of happy businesses from across the world.

Start taking online bookings in minutes with our simple setup.

Start your free trial